How To Manage Your Business with Cloud Storage

There are lots of ways to manage your business with cloud storage and it can often be useful for any size team. When everyone on the team needs access to files and important documents, having them neatly in folders in one place can be a successful way to stay organised. There is nothing worse than losing files or having to send large documents over email, therefore integrating cloud storage can be a game-changer for the future of any business and employee’s day-to-day efficiency.

Make sure everyone is trained on how to use the cloud storage system

The business won’t reap the benefits of cloud storage unless the employees know exactly how to use it; for example, everyone should be trained on where to save exact files, know how to access folders, and create new ones; and generally feel comfortable using the system.

You won’t need to train anyone on how to back up or protect files, as this is something naturally built into the cloud, and it does a commendable job of keeping documents secure and safe. Unlike your average desktop or local server storage, cloud storage has security measures in place, including intrusion monitoring, two-factor authentication, and even file encryption.

Save time by investing in a bespoke subscription

If you tend to get overloaded with work, it’s worth investing in a subscription such as a useful DevOps service that offers expertise on demand. Subscribers will have flexible and scalable cloud specialists embedded into their team as a service. DevOps-as-a-service will create a bespoke strategy for your business, after analysing your workload and team members. Subscriptions are usually billed monthly and can be adjusted depending on your budget and needs.

Minimising human error and losing files

Another example of cloud storage systems making your business easier to manage is the prevention of human error, you won’t accidentally delete files or delete anything forever as files are backed up on the cloud. Avoiding mistakes can save lots of time in the long run, and employees won’t have to be so cautious when handling online documentation.

Everyone using cloud storage should have stable WiFi for file synchronisation

Recently more and more teams are working remotely so it’s vital to remember a stable WiFi connection is needed for cloud documentation to synchronise, so everyone is on the same page at the same time. If you’re all based in one office, this might be slightly easier as you will be on the same Wifi network. Once all employees have this, you will see productivity rise and hopefully stay consistent.

Managing your business documentation will become a whole lot easier with cloud storage, especially if you have a large team or employees working remotely. We hope you will take on board some of these tips on how to manage your business with cloud storage and don’t hesitate to go for a bespoke subscription that could maximise business productivity.