Corporate Printing Services – Ways to Take Large Number of Copies
Businesses have to make a large number of copies of documents for different reasons like submitting to customers for approval, to vendors for getting quotes, to government agencies, and for filing for record purposes. To cater to the increasing demand for printers, you can always opt for office printer services.
Since most businesses do not have the resources to study the different printers in detail, it is advisable to hire corporate printing services that optimize the printing method to reduce the overall cost of printing for the business.
The printing service provider will first review the business requirement for printouts and photocopies, the quantity required, paper quality and the price which the business is paying at present for each print out. They will also check the printers which are being used for the print out. Usually, photocopies are also required. The service provider will then review the various printers which are available in the market. Based on the print volume, the service provider will then give a quote for the print services, to the business. The business will usually be charged for each printout. In some cases, the service provider may also offer different plans, based on the number of printed pages required, with monthly limits.
If the price is acceptable, the service provider will provide the printers required by the business. Their staff will install the printers at the business premises connecting it to the various computers of the business. They may be connected using the local area network ( LAN), USB port or Wireless connection like WiFi or Bluetooth. After installation, the connection will be tested thoroughly so that the employees face no problem while using the printing services, they get the print outs which they require easily and quickly.
If the service provider is billing the business based on the number of printouts required, they will usually install a software which will record the printouts which are taken daily and monthly. Detailed records of the printouts will be maintained, like the time when the printout was requested, the user initiating the request, and the number of pages that were printed at one time. This will help the business monitor the usage of the printers, and prevent the misuse of the printers. The business can also optimize business practices, to reduce the printouts required, since printouts are a business expense.
The service provider will also provide maintenance for the printers used for printing. In case of any problem with the printer, like paper jam, or other problem, the printing company will send their technician to troubleshoot and fix the problem at the earliest. If the printer is not working, the business may replace the printer. Usually laser printers are used for high volume printing since it is cost effective, and their toner will only last for a specific number of printouts. So the service provider will also replace the toner of the printer periodically when the laser toner is exhausted. Corporate can use the same service provider for the different branches.