Plot: This article is specially designed for users seeking a reliable solution for the query i.e. how to take backup of Office 365 mail into PST locally. Read the complete article to get the productive solution for the same.
There are two companies, A and B, and both use Office 365 for their business purposes. Both companies are extremely efficient and generate enormous profits on a yearly basis. However, as a result of its reckless behavior, business A was forced to incur a massive loss one day. What exactly was it? Where company B made it a practice to back up its Office 365 emails on a regular basis, company A relied on Microsoft to back up its data.
From the mistake of company A, we learn the importance of backing up our Office 365 emails regularly.
The growing number of individuals who use Microsoft 365 as their primary email client has increased the significance of backing up its emails.
Can we trust Microsoft to keep a backup of our data? No, since Microsoft only accepts responsibility for data loss caused by administrative errors. Furthermore, under Microsoft’s ‘Shared Responsibility model,’ companies are equally liable for any unintentional deletion, data loss caused by hacking, ransom ware, or malevolent insiders.
Therefore, we are on our own to protect our data. But worry no, we are here to support you. In this article, you will find the simplest and direct method using which you will be able to back up your Office 365 emails.
Different Ways to Take Backup of Office 365 Mail
There are two methods for backing up Office 365 emails. If you need to back up a large amount of data, the professional tool is the way to go. This is because manual tools were not created with the intention of providing users with a backup. As a result, they have a lot of limitations.
Let’s discuss them one by one.
The Office 365 Cloud Backup & Restore Tool is software that allows you to preserve all of your data from various Office 365 accounts, including emails, calendars, contacts, and documents.
It keeps all of the data’s meta characteristics and data integrity after backup. The tool also has a ‘Date-Filter feature,’ using which you can download only the data that you have selected based on a particular date range.
Follow the Below Guided Steps to Archive Office 365 mailbox into PST
Step 1. Download and Start the tool on your system.
Step 2. Select the Setup option and then pick the backup’s Source and Destination.
Step 3. Under the workload station, choose the categories from Office 365 to take backup of Office 365 mail.
Step 4. Enter your Office 365 login credentials and then press the Next button.
Step 5. Navigate to the location where you want the PST files to be stored and then hit the Next option to archive Office 365 mailbox to PST.
Step 6. Now, add the users that are to be processed from the source account.
Step 7. Click on the Validate option to verify the accounts, and then click OK.
Step 8. From the ribbon bar, select the Start Backup button to take backup of Office 365 mailbox.
Step 9. If you need to run the backup, you can do it by selecting the the Re-Run Backup option.
Problems with the Manual Method to Archive Office 365 Mailbox
The Most Important Reasons to Backup Your Office 365 Emails
Concluding Words
It is very important to preserve our Office 365 emails to keep our business moving forward. How can we do that? This has been explained in detail in this blog post. Along with the methods, the reasons why you should backup are also shared.
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