A Step-by-Step Process for How to Hire Employees

A Step-by-Step Process for How to Hire Employees

Do you need to hire employees for your business but you don’t know where to begin? If your business is short-staffed and you’re wondering how to hire employees during these changing times, you’re not alone.

Hiring new people to join your staff can be an overwhelming process, but we’ve made a step-by-step guide to help you. Keep reading our page to learn what steps you need to take to attract and hire the best, trustworthy employees for your business.

Determine What Positions Need to be Filled

Before you start recruiting employees for your business, you’ll need to determine what positions need to be filled. You could need someone to fill a vacant position, someone to help relieve a team’s workload, or someone to take on a new position.

Once you know what positions need to be filled, you’ll want to think about what kind of person would be best suited for this job, and how much you’re going to pay them.

Some positions may be best suited for an inside hire, so you may want to promote a hard-working employee and then find someone new to fill their previous position.

Write a Job Description With Qualifications

Before you advertise your job listing, you’ll want to come up with a title for the position, the qualifications needed for the position, and the salary.

Some employers will try to come up with a catchy or fun title for their open positions, but you want to make sure it’s realistic so it comes up under more searches.

When you write a job description, you want to keep it as accurate as possible. You’re more likely to find serious candidates that fit the role if your description is honest. Be sure to include the salary and benefits as well so job-seekers know what to expect.

It’s important to list qualifications right away to avoid wasting anyone’s time. If you have mandatory requirements that you’re looking for and preferred qualifications, be sure to include both!

Determine Your Recruiting Plan

Recruiting applicants has never been easier than it is today. The most popular way to search for a job today is online through an online job-seeking platform. Aside from advertising your job online, you can still utilize newspaper ads, help wanted signs, and job fairs too.

Some of the most popular online platforms to list your job are:

  • Indeed
  • LinkedIn
  • Monster
  • Glassdoor
  • Careerbuilder
  • ZipRecruiter

Remember, the more platforms you advertise your job on, the more applicants you will get. Once you’ve figured out how you plan to advertise your listing, you’ll want to have a plan for screening candidates, how the interview process should go, and who will be conducting interviews.

Post Job Listings, Filter Through Applicants

Now that you have a plan for recruiting, screening, and interviewing applicants, it’s time to post your job listing.

As applications start coming to you, you’ll need to filter through them every few days and reach out to candidates that you’re interested in. If you’re not getting enough qualified applicants, you may need to make changes to the job description to attract more attention.

You can also request your applicants to take pre-employment screening tests to see if they’re a good match for your position. This will also help weed out applicants who aren’t very serious.

Interview Qualified Applicants

Once you have a good group of candidates that meet your qualifications and seem to fit the open position, you’ll want to begin interviewing them. Depending on the position, the size of your business, and how many top candidates you have, you could set up one interview, or several.

Be sure to schedule interviews with enough time for the interviewees to get prepared. You can also try to schedule a phone or online interview if that’s something you’re comfortable with. Zoom, Google Hangouts, and Skype are all helpful tools for interviewing applicants online!

Job interviews can be stressful for both parties, but you can make them much more manageable with a little preparation. This article by Harvard Business Review goes over the important steps of conducting an effective job interview.

Reference Checks

Once you’ve found your desired candidate, you’ll want to check their references. Reference checks are a good way to get a history of what kind of a worker your candidate is before hiring them. Reach out to their previous employers and ask about their job performance, experience, and workplace conduct.

Background Checks

When you’re looking for employees to hire for your business, you want to make sure that they’re trustworthy people. Running a background will let you know of any criminal records and other information such as employment eligibility and credit history.

Some background checks will even scan through your candidate’s social media accounts to see if they’re likely to represent your business professionally.

No matter what type of background check you want to run on your potential candidates, reliablebackgroundscreening.com has the best screening options for your business.

Follow Up With Everyone and Hire Employees

Once you’ve done reference and background checks on your top candidate, you’ll want to reach out to them and offer them the position. It’s important to have a backup candidate in mind just in case your first choice has changed their mind.

When you reach out to your potential new employee, be sure to follow up with an offer letter for them to sign. An offer letter should include the employee’s salary, benefits, start date, work policy, and other important details.

It’s also important to follow up with any applicants that you decided not to go with. Sending an email to everyone else is a respectful way to let them know that you hired someone else while thanking them for their time.

Stay Up-to-Date With Business

Having an efficient method to hire employees is crucial to keeping your business running. Once you understand how to hire employees, it’s not difficult to maintain a smooth hiring process for both you and your future employees.

Hopefully, this guide gave you everything that you need to know to confidently hire employees for your business. If you found this article helpful, be sure to share it on your social media.

Don’t forget to check out some of our other how-to guides, and other business content to stay up-to-date with current events.



Shankar is a tech blogger who occasionally enjoys penning historical fiction. With over a thousand articles written on tech, business, finance, marketing, mobile, social media, cloud storage, software, and general topics, he has been creating material for the past eight years.

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